How Crew Scheduling Software Helps You Run Successful Events

Coordinating events and working gigs gives a select group of people unprecedented access to stars, celebrities and platinum events. However, this privilege won't be enough to secure top behind-the-scenes crew without a way to coordinate everything. When you're an event coordinator, you rely on a widely dispersed team, so having a common platform where everyone can meet and communicate is vital to the ultimate success of your event. This is especially true when it comes to scheduling, and crew scheduling software can be the difference between everyone showing up at the same place at the same time and costly delays due to miscommunication.

How Can Crew Scheduling Software Help?

Do you rely on Google docs, Excel or your phone calendar to record what crew are available for your next concert or festival? If so, what happens when someone becomes unavailable or is about to go into overtime? With reliable software, that doesn't have to be a problem. You can receive real-time notifications without being tied to the phone or deploying an army of assistants. Easy-to-use and universally accessible software that can be loaded on your phone or tablet helps ensure that the people you hire have the skill sets you need and the availability to commit to most shifts and dates related to the event or tour.

Get Your Event Out to Sought After Talent Faster

By publishing dates and making them available to top lighting, sound and stage experts, you can get on their calendar faster. Even better, you can solicit and field offers for hassle-free recruiting. Start with a happy, well-informed crew and you're likely to end up with a smoother running event. Having a common place to post jobs gives crew more security from gig to gig and frees them up for other opportunities during lulls. Also. the tighter you keep your community, the more excited people will be about working together again.

Get a Jump in a Competitive Job Market

In today's tight job market deep bench strength is a must. Event coordinators spend a lot of effort securing the best talent available within the budget. Keeping track of potential gaffers, security and other personnel and letting them enter their availability is a win-win situation made possible via crew scheduling software.

Before artists or guest speakers can step foot on stage, hundreds of details have to come together just so. Get the right people, in the right place at the right time and run hitch-free events that get you more business to keep everyone else employed. It all starts with robust, dependable crew scheduling software.